Outgoing Student Mobility

Starting from the second grade, within the scope of our quota, students in Doğuş University may study abroad for 1 semester or 1 academic year within the framework of exchange agreements with preeminent universities of member countries of European Union. associate degree, BA, MA or PhD students may benefit from Erasmus programme.

How to apply?

Application dates are announced by Erasmus Office. Students need to log in to the Doğuş University Students’ Information System and fill in the application form completely before the announced deadlines and submit the required documents. Eligible students will be able to take the Erasmus Language Test. Please follow our announcements on e-mail newsletters, our official website announcements, and Erasmus Office Instagram account for the application dates.

Application Conditions and Assessment Criteria

In order to apply for the students’ mobility programmes; undergraduate students are required to have finished at least one mid-term in their faculty programs (excluding English preparatory classes).

  • For undergraduate students, the average cumulative grade score must be at least 2,20 out of 4
  • For graduate students, the average cumulative grade score must be at least 2,50 out of 4. 

Assessment Criteria

Criterion

Weighted Score

Academic success

50% (out of 100 points)

Language level

50% (out of 100 points)

For children of martyrs and war veterans+15 points

Students with disabilities (The disability must be documented)

+10 points

For students that are under protection by court ruling within the scope of Social Services Law no. 2828 and Child Protection Law no. 5395

+10 points

Submitting a letter of acceptance of internship while applying

+10 points

Internships that aim for developing digital skills (DOTs) are prioritized

+5 points

Benefitting from the programme before (with or without grant)

-10 points

Carrying out the mobility in a country that the student is citizen

-10 points

Not attending to the mobility even though the student has not stated a renunciation within the time limit

-10 points

Applying to the both student mobility types at the same time (applies to the mobility type that is preferred by the student)

-10 points

For students that already have the right to particiate in the mobility: Not attending to the meetings or trainings about the mobility that are held by the higher education institution without stating an excuse (applies if the student applies for Erasmus another time)

-5 points

Not attending to the language proficiency exam even though the student has stated that he/she is going to attend and not presenting an excuse (applies if the student applies for Erasmus another time)

-5 points

Erasmus+ Application Evaluation Committee grounds on the principle of “department quota” in order to balance inter-departmental mobility numbers. The quotas are announced to students at the beginning of every call period.

Grants

The Erasmus+ Grant amounts that will be disposed to the students who benefit from Erasmus+ Mobilities are listed below:

 

Country Groups

Host Countries

Monthly Grant for Learning Mobilities (Euro)

Monthly Grant for Internship Mobilities (Euro)

1st and 2nd Group Countries

Germany, Austria, Belgium, Denmark, Finland, France, Republic of Cyprus, Netherlands, Ireland, Spain, Sweeden, Italy, Iceland, Liechtenstein, Luxembourg, Malta, Norway, Portugal, Greece

600

750

3rd Group Countries

Bulgaria, Czech Republic, Estonia, Croatia, North Macedonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey

450

600

 

The students, who are entitled to attend mobility within the scope of Erasmus+ Program with grant, may receive Erasmus+ grant to meet their livelihood expenses during the mobility period. Distribution of the grant is based on application numbers, the country to be visited and the budget which is announced by Turkish National Agency. Erasmus+ grant may not cover 100% of the expenses (visa, accommodation, plane ticket and livelihood etc.). Students may have to finance the rest of their expenses.
Erasmus+ Grant is paid in two installments. 80% of the grant is paid after all the required documents are submitted to Erasmus Office. 20% of the payment is paid when the online survey is completed after Mobility. It is a prior condition that a student must complete 2/3 of his/her credits successfully to gain right to receive the second payment.
It is possible for a student to be granted for Erasmus+ education or Erasmus+ internship mobility for maximum 12 months.

Erasmus+ Without Grant Mobility Option

Students may apply for additional grant by notifying Erasmus Office that they want to participate in the mobility programme without being granted. Regardless of their being granted, Erasmus students are not supposed to pay tuition, registration and examination fees or library usage fees to the university they will visit.

Inclusivity Incentive

Erasmus+ Programme incentivizes those who have special needs to benefit from the Erasmus+ mobility. Erasmus Office may be contacted for further information. 

Pre-Mobility Period

Once the applications are completed, the main and backup lists are announced on our website. Students listed in the main list will also be informed via e-mails. The students listed in the original (main) list must notify Erasmus Office within 15 days whether they will participate in the mobility.
Erasmus Office provides the participating mobility students with necessary information about the institutions where students will be hosted. Students are obliged to complete the application documents required by the host institution.

Documents to Prepare Before Joining Mobility

In the pre-mobility period, the student must prepare the following documents and submit them to Erasmus Office. Since most of the documents require signatures and stamps from our institution and the university to be hosted, it is important for the student to start the process early.

Online Learning Agreement for Student Mobility (OLA)

It should include the lessons that the OLA student will take in the host institution and the corresponding lessons at our university. It must be approved and signed by both institutions and the student. According to EU Criteria, the target load of an Erasmus Change Student for 1 semester is 30 ECTS. This should be taken into account when selecting courses.

Students cannot participate in OLA mobility unless all the signatures and approvements are complete.  It is the student’s responsibility to fulfill it.

  1. Student Visa: Student acceptance letter from the host institution should be forwarded to Erasmus Office as soon as the acceptance letter is received. Erasmus Office prepares the student’s guarantor letter (a document confirming the student’s participation in the Erasmus Mobility of the university, the student’s grant, the information of the country to be visited) As soon as the student receives the guarantor document (letter), he/she must contact the consulate of the country where he/she will go and apply for a visa appointment.
    After the student gets the visa, he/she is obligated to deliver a copy of the visa page alongside with the other required documents to Erasmus Office. Erasmus Office does not have authority over the consulate during students’ visa application process.
  2. Student Travel Insurance: Students can take out a travel insurance policy from any travel agency. However, the students should inform the agency about their participation in Erasmus and its requirements. TR/AT 11 document for Germany and TR/CZ 111 for Czech can be obtained from SGK. Before applying to SGK with the letter of acceptance. Erasmus Office submits the SGK letter upon request with a petition delivered to Erasmus Office.
  3. Euro Account: Students who join the mobility by receiving a grant must open a Euro account in TEB bank and forward their account information to Erasmus Office in order to get their grant.
  4. Grant Contract: Grant contract is signed before the mobility by the student and Doğuş University. The contract shows the duration of mobility and the total amount of grant including personal needs and travel cost. Wet-ink signature is required for the contract. The day when the student submits all the relevant files mentioned above, he/she signs the grant contract with two copies in Erasmus Office.

Online Language Support OLS

OLS measures the students’ writing, reading, and listening skills under the scope of the Common European Framework. The attendees of Erasmus+ must complete OLS twice, before and after the mobility. Completion of OLS before and after the mobility is a must. After the first OLS, according to their level, students have a chance to get Online Language Support without any cost.

During Mobility

Throughout mobility, dropping or adding classes is possible because courses clash or they are not available at all. In this case the student has to declare it in the Learning Agreement within 30 days as of the start of the classes and get it signed by the host University and Doğuş University Erasmus Department Coordinator. Then send it to Erasmus Office.

The students who join the mobility in fall semester can request for an extension to spring semester. In this case, they need to write a petition to Erasmus Office regarding their extension request. Once the semester extension request is evaluated and approved, students need to get approval from the host institutions and forward it to Erasmus Office.

After the Mobility

In order for the mobility of the student to be valid after the mobility, the following documents must be submitted to the Erasmus Office in full.

  1. Learning Agreement with the ‘Learning Agreement After Mobility’ part filled and with original wet signature. (All the documents of the student are to be delivered in a wet signed/original form. If the ‘Before Mobility’ and ‘During Mobility’ sections of the Learning Agreement are not delivered with a wet signature of these three parts, the original version must be submitted when the student returns.)
  2. Certificate of Participation: (Make sure the date is written, it is sealed and original. If the host institution is not organizing such a document, you can get the Certificate of Participation from Forms part.)
  3. Transcript of Records: (Please note that the transcript of records must be submitted to Erasmus Office.
  4. Photocopy of the sealed part of your passport showing your entry and departure dates.
  5. Student Final Report: Once the mobility is over, a questionnaire will be sent by the European Commission with questions about the mobility. The questionnaire needs to be completed within 30 days.
  6. Online Language Support (OLS): As mentioned before the mobility, 2nd OLS will be sent after the mobility.

Share Your Experience with Us!

If you would like to share your articles, photos, or videos about your experience during your Erasmus+ mobility, please email us at internationaloffice@dogus.edu.tr