Outgoing Staff

How to Apply

Academic or administrative staff who want to apply must fill in the application form and submit it to the International Relations Office during the application period. In addition to the application form, the documents mentioned below must also be attached:

1. A letter of invitation from the host institution
2. Teaching/Training Mobility Agreement (signed and sealed)

Announcements for the application date is available on the website. Please remember to consult your Faculty Dean/ Unit Manager about your departure dates in case any changes are made by Doğuş University.

Requirements of Teaching Mobility;

• Bilateral agreement between the higher education institutions carrying out the mobility,

• A letter of invitation from the host institution,

• An agreement (signed and sealed) including minimum 2, maximum 5 working day-lecturing for minimum 8 course hours, which is accepted by both sender and host higher education institutions (Please see it on the ‘Forms’ part.)

• Application form of Teaching Mobility

• TEB Ekonomi Bankası (TEB) Euro account (any branch of TEB.)

• Photocopy of the visa issued passport page. 

Requirements for Traineeship Mobility;

• It is not compulsory to have a bilateral agreement between the institutions in terms of Traineeship Mobility. Administrative staff may also attend the Mobility at the universities with which we do not have an agreement.

• Application form of Teaching Mobility

• A letter of invitation from the host institution

• A training agreement (signed and sealed), including minimum 2 maximum 5 workdays, which is accepted by both sender and host higher education institutions (Please see it on the “Forms” parts)

• Training Mobility Online Application

• TEB Ekonomi Bankası (TEB) Euro account (any branch bank of TEB is possible)

• A photocopy of the passport’s page with the visa

The evaluation criteria are announced during the application period.

Fundamental Principles Regarding Evaluation and Election Process

The election process, among the applicants, within the scope of rules and priorities determined by the European Commission and Headquarters, must be carried out with the assessment criteria applicable to the whole staff in an equal extension determined by the higher education institution.

The higher education institution is responsible for documenting all the files related to the election process when it is necessary.  In addition, the higher education institution must provide an unbiased, transparent, and fair election process for the staff who will benefit from the mobility.

Conformity Evaluation

The country where the mobility will be carried out must be a programme country. 

The staff who want to benefit from mobility should submit their designed academic plan and programme, which is prepared in accordance with the minimum official university criteria.

The staff who want to benefit from mobility should be a full/time employee in an institution that has EUC in Turkey and s/he should be working at that institution. The staff who have a contract with higher education institution can benefit from the activities. There is no need to be a permanent staff.  Since there is not a contract between the higher education institution and the staff who are employed by service procurement, they cannot benefit from the staff mobility.

Before Mobility

The staff should prepare the documents below and submit them to the International Relations Office before starting the mobility.

1. Erasmus+ Staff Mobility Teaching/Training Agreement
2. Training and Teaching agreement (After having your visa issued, you will sign your contract in two copies Those with a visa should submit the documents and sign the contract at least 15 days earlier before they start their mobility)
3. TEB Ekonomi Bankası (TEB) Euro account (any branch bank of TEB is possible)
4. A photocopy of the passport page with the visa

After Mobility

After the mobility, the staff should submit all the documents below to International Relations Office:

1. Participation certificate from the visited institution (A signed and sealed document including the start and end dates of your mobility)
2. The original Teaching/Training Agreement
3. Final Report Form (It will be mailed to your mail address)
4. Other documents related to your journey.
5. The copy of the entrance and exit pages of the passport.

Grants

Erasmus+ Granted Mobility

The academic staff chosen as part of Erasmus+ programme can take Erasmus+ grant to afford living expenses during the mobility. Distribution of grant depends on the number of applications, go-to country, and the budget that will come from the Turkish National Agency.

The amount of grant that changes according to living standards of go-to countries is classified in the following four categories. The Erasmus+ Grant is paid by two installments:

• After submitting all documents to the international relations office, a grant contract will be signed, and 80% of grant will be paid in the next 15 days.
  • After mobility has been done and the staff submits all documents to the international relations office and completes the online survey, the rest of 20% grant will be paid. Grant will not be paid without submitting all required documents. The Travel Support Chart is defined with the distance calculator.

* This grant could only be used in case the personnel is invited for teaching in a company or a university that does not have ECHE.

** For mobilities that are under 14 days. Mobilities that take more than 15 days are calculated by taking the 70% of the grants stated above into account.

Erasmus+ Without Grant Mobility

Applicants can join the Mobility Programme without being granted any funds.

Additional Grant Opportunity for People in Need

Disabled staff can get additional grant for mobility depending on their private needs. Please contact International Relations Office for detailed information.